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Student Library

LEARNING AND TEACHING PORTFOLIO

ORIGINAL SITUATION

  • Inefficiencies existed in the systems academics used to prepare e-learning material, request lecture recording, prepare unit guides and communicate to students in the e-learning system.

  • Students had limited access to recorded lectures and no mobile access to e-learning materials.

  • A lack of configuration options in the e-learning system.

  • No ability to add photos to student profiles in the e-learning system.

  • The e-learning system lacks the provision for scalability and automation.

  • Potential vendor improvements are not being realised and APIs are incomplete or un-tested.

  • Cloud migration of lecture recording is a new initiative and carries many unknowns.

DELIVERED SOLUTION

IMA Management & technology (IMA-MT) provided Portfolio Management, Project Management, Change Management and Business Analysis functions to the Learning and Teaching (L&T) department to enhance, upgrade and increase the capabilities of a number of teaching related platforms. IMA also worked with the PMO to establish a standardised framework for Portfolio Management.

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Engage with Learning and Teaching business stakeholders to gather requests and work with the leadership team to prioritise initiatives, drive key decisions and plan investment.

 

Business Analysis-

  • Perform business elicitation.

  • Identify and document requirements and business acceptance criteria.

  • Perform functional breakdown.

  • Assist in development of functional specs and test cases.

  • Organize UAT.

 

Project Management-

  • Develop business cases - ensuring benefits are clearly articulated with estimated delivery cost and duration and alignment to business drivers.

  • Develop project briefs - scope, approach, resources, plan defined and accepted (and governance/terms of reference).

  • Stakeholder and governance management.

  • Facilitate discovery session - surface possible risks, issues, solution, work breakdown, timeline, resource commitment.

 

Portfolio management-

  • Collate and articulate work requests from varied business stakeholders within the L&T department.

  • Prioritise initiatives according to Victoria University's strategic and operational goals.

  • Identify, record and manage risks and opportunities and benefit realisation.

  • Perform order of magnitude estimates for cost and schedule

  • Articulate road map and sequence of initiatives to be delivered with dependency mapped.

  • Perform resource management.

  • Prepare strategic outline cases, business cases and budget requests for approval.

  • Work with the PMO to embed best practices.

BENEFITS DELIVERED

Improved staff productivity through the following initiatives:

  • Delivered master templates for teaching spaces and content of all university units.

  • Automated the provisioning and management of unit guides for all units and integrated them with the course approval and management systems.

  • Established automated lecture recording through integration with the timetable system.

  • Improved ease of student communication by enabling segregation of students by course, unit, location, and activity groups.

  • Added student photos to their profiles.

  • Configured learning materials within the e-Learning system.

  • Established automated teaching space setup through integration with the student management system.

  • Delivered an ALP upgrade and pre-service teachers sandpit automation.

  • Delivered four Course Approval Management System upgrade initiatives.

 

Improved student experience through the following:

  • Introduced a mobile application to access e-learning material.

  • Improved access to all e-learning and course recording material through automation and migration to a cloud-based system.

  • Provided easy access to standardised unit guides via the e-learning system.

  • Integrated the student timetable with the e-learning system.

  • Completion of the H5P learning objects development & integration with the e-learning system.

 

Identified, defined requirements and secured approval for further development of initiatives to enhance the following systems:

  • Learning Management System.

  • Course Approval Management System.

  • Course architecture.

  • Grade Return.

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