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Student Library



  • Inefficiencies existed in the systems academics used to prepare e-learning material, request lecture recording, prepare unit guides and communicate to students in the e-learning system.

  • Students had limited access to recorded lectures and no mobile access to e-learning materials.

  • A lack of configuration options in the e-learning system.

  • No ability to add photos to student profiles in the e-learning system.

  • The e-learning system lacks the provision for scalability and automation.

  • Potential vendor improvements are not being realised and APIs are incomplete or un-tested.

  • Cloud migration of lecture recording is a new initiative and carries many unknowns.


IMA Management & technology (IMA-MT) provided Portfolio Management, Project Management, Change Management and Business Analysis functions to the Learning and Teaching (L&T) department to enhance, upgrade and increase the capabilities of a number of teaching related platforms. IMA also worked with the PMO to establish a standardised framework for Portfolio Management.

Engage with Learning and Teaching business stakeholders to gather requests and work with the leadership team to prioritise initiatives, drive key decisions and plan investment.


Business Analysis-

  • Perform business elicitation.

  • Identify and document requirements and business acceptance criteria.

  • Perform functional breakdown.

  • Assist in development of functional specs and test cases.

  • Organize UAT.


Project Management-

  • Develop business cases - ensuring benefits are clearly articulated with estimated delivery cost and duration and alignment to business drivers.

  • Develop project briefs - scope, approach, resources, plan defined and accepted (and governance/terms of reference).

  • Stakeholder and governance management.

  • Facilitate discovery session - surface possible risks, issues, solution, work breakdown, timeline, resource commitment.


Portfolio management-

  • Collate and articulate work requests from varied business stakeholders within the L&T department.

  • Prioritise initiatives according to Victoria University's strategic and operational goals.

  • Identify, record and manage risks and opportunities and benefit realisation.

  • Perform order of magnitude estimates for cost and schedule

  • Articulate road map and sequence of initiatives to be delivered with dependency mapped.

  • Perform resource management.

  • Prepare strategic outline cases, business cases and budget requests for approval.

  • Work with the PMO to embed best practices.


Improved staff productivity through the following initiatives:

  • Delivered master templates for teaching spaces and content of all university units.

  • Automated the provisioning and management of unit guides for all units and integrated them with the course approval and management systems.

  • Established automated lecture recording through integration with the timetable system.

  • Improved ease of student communication by enabling segregation of students by course, unit, location, and activity groups.

  • Added student photos to their profiles.

  • Configured learning materials within the e-Learning system.

  • Established automated teaching space setup through integration with the student management system.

  • Delivered an ALP upgrade and pre-service teachers sandpit automation.

  • Delivered four Course Approval Management System upgrade initiatives.


Improved student experience through the following:

  • Introduced a mobile application to access e-learning material.

  • Improved access to all e-learning and course recording material through automation and migration to a cloud-based system.

  • Provided easy access to standardised unit guides via the e-learning system.

  • Integrated the student timetable with the e-learning system.

  • Completion of the H5P learning objects development & integration with the e-learning system.


Identified, defined requirements and secured approval for further development of initiatives to enhance the following systems:

  • Learning Management System.

  • Course Approval Management System.

  • Course architecture.

  • Grade Return.

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